Blog.
Guides and deep dives on Docutrain — training assistants on your documents, grounded answers, collections, access control, embedding, and administration.
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Admin
Managing your document library
Training a document takes two minutes. Living with fourteen of them is the actual job. The three chips you can edit without opening anything, and the bulk action worth knowing.
Features
Twelve small things Docutrain gets right
The decisions nobody puts on a feature list: email links corporate scanners cannot eat, QR codes that survive a domain change, and an undo button for retraining.
How-to
Troubleshooting the things that actually go wrong
Triage for the handful of problems people actually hit: sign-in, blocked documents, stuck uploads, unanswered questions, and embeds that render nothing at all.
Admin
Plans and limits
What Free, Pro, Business and Enterprise include, and the more useful question: what actually happens to your work on the day you run out.
Features
Sharing a conversation and exporting an answer
A share link is live and still gated. An exported PDF is a snapshot that outlives the document. Knowing which you want is most of the decision.
Admin
Reviewing conversations and moderating what readers see
A live feed of every question your assistants were asked, with ratings, automatic flags, moderation controls, CSV export, and a debug console for the one bad answer.
Admin
Users, roles and invitations
Five roles, four ways to get one, and the invitation path that skips both approval and email verification. Plus the notice that is easy to miss.
Features
Forms whose responses become knowledge
Most survey tools hand you a spreadsheet and wish you luck. A Docutrain form builds a chat document out of its own responses, kept current as they arrive.
Features
Helpers: giving the assistant context before the first question
A few guided questions above the chat box, whose answers travel with the reader's message, so the assistant tailors its reply instead of covering every case.
Integrations
Slack, Telegram and your own domain
Getting an assistant out of the browser tab nobody remembers to open: into the Slack channel, onto Telegram, and onto a web address with your name on it.
Features
Document Intelligence: what your audience is actually asking
Your chat logs are the most honest account you will get of where your material fails. Docutrain turns them into content gaps, sentiment, reports, and an analyst you can question.
Admin
Tuning the chat experience
Tone, memory, custom prompts, personas and the contact form that refuses to appear until someone confirms they want the mail. The second half of the document editor.
Admin
Branding and landing pages
Your logo, your colors, your domain, and a public homepage your readers can browse. Plus the one button in Owner Settings that deserves a warning label.
How-to
Retraining a document, and reading its history
Add or Replace is the whole decision. What each mode does, what stays live while it runs, and why the training history is the closest thing to an undo button.
Features
Quizzes: turning a document into a test
Docutrain writes a multiple-choice quiz from a document's own content, with explanations, page citations, and server-side grading so the answer key never reaches the browser.
Use cases
Building a study assistant from course readings and lecture recordings
A collection as syllabus, recorded lectures that become searchable, memory across a term, and quiz results that tell you which reading was hard rather than which student was.
Features
Collections: many documents behind one link
One link, many documents, and a reader who can talk to all of them at once. How Docutrain collections work, and the two decisions that matter more than the rest.
Integrations
Embedding Docutrain on your website
Put an assistant on your own site as a button, an inline chat, or a floating bubble. Plus the one setting that causes almost every embed to show a login wall instead.
Use cases
Putting product documentation behind a chat widget on your own site
The same twelve questions arrive every week and the docs already answer all twelve. How a product team wires a grounded assistant into their docs site, in the order that works.
Features
Images and video in answers
Half of what a document says lives in its figures. How Docutrain extracts them, decides which one belongs in an answer, and what you should curate by hand.
Admin
A tour of your document's settings
Everything a reader meets before they type a word: the title, the intro, the explainer, the disclaimer, and the access rule that decided whether they got in at all.
Use cases
Turning a handbook and a pile of policies into an onboarding assistant
Ninety people, a 60-page handbook nobody opens, and the same carry-over holiday question four times a month. The setup order that fixes it, seats and quizzes included.
How-to
Loading a lot of documents at once
Six queue slots, batch defaults, per-file overrides, and a queue that picks itself back up after a server restart. What fifty PDFs actually feels like.
Features
The tools that sit beside the chat
Key Topics, Recent Questions, Prior Chats, galleries, quizzes and guided forms: the strip beside a Docutrain conversation, and which of it is worth switching on.
Use cases
Making a research group's papers and protocols chattable
Twenty years of PDFs on a shared drive, and every new postdoc asking the same six questions. What to set up, in what order, and what a scanned protocol costs you.
Admin
Access levels explained
Six levels, one per document, all enforced on the server. Where passcodes stop being enough, why token links are the better answer, and how the rules travel into collections and embeds.
How-to
Training your first assistant
Files, pasted text, audio, web pages, forms. Every way to get content into Docutrain, the one setup question that changes what your assistant can show you, and what happens while it trains.
Features
How a grounded answer is built
Every AI product promises it will not make things up. Here is the machinery Docutrain gives you to check that promise, one question at a time.
Use cases
What Docutrain is, and who it is for
Upload a document, get a chat assistant that answers only from your content, with citations, and refuses everything else. Here is what that is good for, and who it is not for.
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